Executive Legal Assistant

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Utah Legal Services is seeking a dynamic and organized individual to join our team as An Executive Legal Assistant. In this role, you will play a pivotal part in crafting and maintaining ULS’s compliance infrastructure and assisting the Executive Management Team in executing vital projects for ULS. If you are a proactive and organized individual with strong leadership and communication skills, we encourage you to apply for this exciting opportunity. 

Key Responsibilities 

• Provide executive-level administrative support to the Administration Director/General Counsel (GC) and the Executive Team. 
• Draft, proofread, and format documents, correspondence, and reports. 
• Formulate, establish, and maintain tracking and other information management systems for compliance, policy, and legal matters, including electronic and hard copy files. 
• Conduct a wide array of projects for the GC and the Executive Team as necessary. 
• Play a key role in tracking contracts including updating and maintaining contract management system. 
• Prepare, monitor, and maintain corporate records and documents such as business licensing, trademarks, and registrations. 
• Coordinate administrative activities, monitor workflow,
  ensuring adherence to priorities, and meeting deadlines. 
• Maintain various tasks, materials, and documents, ensuring that all reflect brand guidelines, are uniformly structured, and have consistent messaging. 
• Coordinate meetings, room scheduling, travel arrangements, and other logistics. 
• Manage calendars, schedules, and correspondence. 
• Assist Controller in financial reconciliation process.  
• Handle confidential information with the highest level of discretion and professionalism. 
• Attends ULS staff meetings and training sessions. 
• Other duties and projects, as assigned. 

Board Support 

• Assist the GC in preparing for ULS board meetings including but not limited to preparation of meeting materials, taking minutes, and resolutions. 
• Scheduling communications
  and organizing board records. 

Skills and Abilities 

• Ability to work independently and follow through to complete projects in a timely and efficient manner. 
• Meticulous attention to detail and accuracy. 
• Excellent written and verbal communication skills. 
• Strong knowledge of legal terminology, procedures, and documentation. 
• Proficient in Microsoft Office, especially Microsoft Word and Outlook, and willingness to continue learning. This includes being able to keep track of and structure various tasks and documents correctly. 
• Familiarity with contract management systems and e-billing platforms. 
• Proficient in scheduling and using video conferencing technology, such as Zoom and Microsoft Teams. 
• High level of professionalism, integrity, and confidentiality. 
• Experience using online legal research tools such as Westlaw or Lexis. 

Requirements 

• Must be located near the SLC office and able to work a minimum of three days per week in the office. 
• Associate’s or Bachelor’s degree preferred; legal secretarial certification is a plus. 
• Minimum of 5 years of experience in a legal secretary or executive assistant role. preferably in a corporate legal department or law firm. 
• Ability to pass criminal background checks.  
• Experience supporting C-suite executives or General Counsel 
• Notary Public certification
  or ability to obtain certification once hired. 

Compensation and location 

• This is a nonexempt, full-time (40 hours/week) 
• Hourly Rate $26 - $28 DOE 
• Hybrid, Salt Lake City office
   

Department: Statewide Support Unit 

Reports to: Administration Director/General Counsel 

Benefits Package  

We understand that comprehensive benefits are essential in fostering a thriving workplace culture. That's why we offer an extensive benefits package, including: 

• Medical insurance
• Dental insurance
• Employer-paid vision insurance
• Generous paid time off (21 days per year)
• Thirteen (13) paid holidays
• 403(b) retirement plan with a monthly employer match, plus automatic monthly contributions
• Employer-paid short and long-term disability coverage
• $25,000 automatic life insurance
• Four weeks paid parental leave

Click HERE To Apply