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Financial Records Assistant (QuickBooks & Accounting Support)
Financial Records Assistant (QuickBooks & Accounting Support)
Ongoing
Volunteer Responsibilities
Enter, reconcile, and review financial transactions in QuickBooks Online. / Assist in categorizing expenses and income accurately by project or fund. / Generate monthly reports for internal review and board meetings. / Prepare and organize documentation required for our accounting firm. / Collaborate with the Treasurer and provide support in creating budgets and forecasts. / Track restricted vs. unrestricted funds and flag discrepancies. / Maintain confidentiality of all financial data and reports. / 3–5 hours per week (flexible), depending on the reporting schedule. / Occasional virtual or in-person check-ins with the Treasurer.
Project Details
Overview: Sema Hadithi Foundation is seeking detail-oriented and trustworthy volunteers to assist in maintaining our financial records using QuickBooks and to support coordination with our external accounting firm. Volunteers will work under the guidance and supervision of the Board of Trustees' Treasurer and play a vital role in ensuring transparency, compliance, and effective financial stewardship.
Ideal Structure: This role is shared among two to three volunteers, allowing for flexibility and collaboration.
Responsibilities:
- Enter, reconcile, and review financial transactions in QuickBooks Online.
- Categorize expenses and income accurately by project or fund.
- Generate monthly reports for internal review and board meetings.
- Prepare and organize documentation for accounting firm.
- Work with the Treasurer & provide support in creating budgets and forecasts.
- Track funds and flag discrepancies.
- Maintain confidentiality of all financial data and reports.
Qualifications:
- Experience with QuickBooks Online (training can be provided).
- Interest in nonprofit bookkeeping, accounting, or finance.
- Strong attention to detail and organizational skills.
- Ability to work independently and collaboratively.
- Comfortable working with spreadsheets and cloud-based systems.
- Commitment to confidentiality and ethical financial practices.
Time Commitment:
- 2–5 hours per week (flexible), depending on the reporting schedule.
- Occasional virtual or in-person check-ins with the Treasurer.
- Minimum 12-month commitment.
Supervision & Team Structure:
- Reports directly to the Treasurer of the Board of Trustees.
- Works with fellow Financial Records Assistants and with our contracted accounting firm.
Benefits:
- Gain experience in nonprofit financial operations.
- Help build the infrastructure of an impactful and growing history organization.
- Network with professionals in finance, history, and nonprofit leadership.
- Play a key role in establishing the financial foundation for a history society and future museum.
Location Details
Salt Lake County, UT, USA
Point of Contact
Robert Burch
385-955-0304
admin@semahadithi.org
Volunteer Interests
Business & Finance
Community
Race & Ethnicity
Helpful Skills
Accounting
Budgeting
Data Analysis
Financial/Budget Literacy
Records Preservation
Volunteer Form Link
https://semahadithi.app.neoncrm.com/forms/volunteer?opportunityId=16
Images
Additional Info
Organization Mission : OUR MISSION
The phrase “Sema Hadithi” means to “tell the story”.
Sema Hadithi African American Heritage and Culture Foundation strives to “tell the story” of African-ancestored history, heritage, and culture by researching, preserving and disseminating information throughout the community.
By sharing the story of African ancestral families we help to tell the whole story of Utah.
Volunteer Skills Desired : Clerical/Office Work, Finance, Other/No Skills Required
Organization Cause Area : Arts, Culture, and Humanities
Volunteer Opportunity Days of the Week Available : Tuesday, Wednesday, Thursday