Accounting Assistant

Visit https://ywcautah.bamboohr.com/careers/385?source=aWQ9MTg%3D to apply.

Position: Accounting Assistant

Full Time Equivalency: 0.5

Hours/Week: 18-20 hours a week

Compensation range: $21/hr

Reports to: Director of Finance

Direct Report(s): None

Internal Job Code: FIN-ACCT-AA

Date Posted: 3/19/2025

Organization Overview

Since 1906 YWCA Utah has been a voice for women, a force for change, and a place for hope. Our enduring belief is that better lives for women – all women – will lead to stronger families and communities.  YWCA is Utah’s most comprehensive provider of family violence services; our programs include walk-in services and a crisis line, emergency shelter, transitional housing, children’s programs, and a vast array of supportive services. In addition to our work in the area of family violence, the YWCA also reaches out broadly into the community with offerings for every woman, including a nationally accredited child care and early education center, leadership opportunities for women at all life stages, and opportunities to participate more fully in civic life.

Mission: YWCA Utah is dedicated to eliminating racism, empowering women,

and promoting peace, justice, freedom, and dignity for all.

YWCA Utah is an equal employment opportunity employer and values a diverse workplace.

Position Outcome

The Part-Time Accounting Assistant will play a critical role in maintaining the financial integrity and operational efficiency of YWCA Utah. By ensuring the accurate and timely recording of credit card transactions, cash receipts, donations and reconciliation of petty cash they will support the organization's financial accountability and compliance with regulatory and internal policies. Their diligent management of these processes will contribute to precise financial reporting, enabling informed decision-making by leadership.

Through meticulous organization of financial documentation, the Accounting Assistant will enhance workflow efficiency within the finance team, reducing processing errors and ensuring easy access to critical records for audits or internal reviews. Their support in billing and collaboration with the Senior Accountant will help streamline operations and ensure adherence to best accounting practices.

Beyond financial tasks, their commitment to YWCA Utah’s mission—particularly in anti-racism, gender equity, and social justice—will reinforce the organization’s inclusive culture and trauma-informed financial practices. By effectively managing responsibilities and maintaining strong communication with staff and partners, they will contribute to a more transparent, equitable, and mission-driven financial system that strengthens YWCA Utah’s capacity to serve the community.

Benefits – Part-time

In addition to being a part of an organization dedicated to race & gender equity in Utah, benefits of working at YWCA include: 

· Generous package of vacation, sick, and bereavement time available to all employees (amount accrued varies based on hours/week) 

· 11 paid holidays 

· Professional development with internal and external training opportunities 

· Free Employee Assistance Program providing counseling options to employees, partners, and dependents 

Essential Job functions

· Enter credit card transactions accurately on a daily basis while ensuring appropriate documentation and coding.

· Record daily cash receipts, including checks, and ensure timely deposits.

Accurately document donation data while ensuring precise coding.

· Provide billing backup support and maintain records as required by the Senior Accountant.

· Scan and file accounts payable bills and checks in an organized manner.

· Manage petty cash transactions and maintain records of expenditures.

· Assist the accounts payable staff with tasks as needed to ensure efficient workflow.

Competencies & Essential Skills:

● Problem Solving/Analytical Thinker: Ability to solve and analyze problems effectively and efficiently.

● Communication/Interpersonal Skills: Ability to provide exceptional customer service to supporters, partners, board members and co-workers.  Exceptional communication skills and ability to respond to difficult situations.

● Time Management: Ability to multitask and work efficiently within close time constraints. Ability to work under pressure and in a stressful environment.

● Business Knowledge: Ability to master the components of a multi-disciplinary and multi-programmatic organization and partner organizations. Knowledge and understanding of Anti-racism, gender equity and violence against women.

● Organization: Strong organizational skills and ability to prioritize efficiently and meet deadlines.

● Judgement and Decision Making: Ability to exercise initiative, sound judgement and problem solving techniques in the decision-making process.

● Technology/Tools: Ability to use various computer systems and applications including proficiency in online and electronic communication strategies.

● Commitment to mission: Demonstrates commitment to YWCA Utah’s mission and philosophy. Actively engages in YWCA Utah’s anti-racism work.

● Compliance: Adhere to YWCA Utah’s policies and is committed to act legally and ethically within the scope of the work.

Ideal candidates will have the following:

1. Welcoming & inclusive personality

2. General knowledge of direct victim services, violence against women and sexual violence issues; gender and race equity, from a feminist perspective.

3. Understanding of equity, anti-oppression and trauma-informed philosophies.

Qualifications

● An understanding of, and agreement with, YWCA Utah’s mission, values and philosophy regarding the elimination of racism, empowerment of women and commitment to anti-oppression work and social justice.

● Understanding and commitment to issues of cultural diversity and anti-racism.

● Ability to work scheduled hours on a regular basis, some weekends and evenings required.

● Proficiency with general office duties, computer systems and technology such as Microsoft Excel.

● Proficiency in accounting software such as NetSuite.

● Strong attention to detail and accuracy in data entry.

● Excellent organizational, analytical, and problem-solving skills.

● Demonstrated ability to work independently, manage time, evaluate progress, and adjust activities to complete projects within established timeframe.

● Demonstrated experience functioning within multidisciplinary settings.

● Skilled in establishing effective working relationships.

● Ability to collaborate and invite collaboration.

● Able to demonstrate skills in effective communication, conflict resolution and problem solving.

● If driving on business, a valid Utah driver’s license, access to an automobile, and valid auto insurance required.

Physical/Sensory Demands

Work is generally performed in a safe office environment.  While performing the duties of this job, the employee is regularly required to:  sit for long periods of time; use computer to enter data; use telephone to converse with customers and employees; walk and stand for long periods of time; perform repetitive wrist, hand and/or finger movement. Travel to attend conferences, training, outreach and other events occurs routinely. Rarely required to lift up to 30 lbs.

Equal Opportunity Employer

YWCA Utah is an Equal Opportunity Employer (EOE). If you need assistance or an accommodation during the application process due to disability, it is available upon request. No applicant will be penalized as a result of such a request.