Acquisitions Assistant

Apply Here: https://utah.peopleadmin.com/postings/199996

Position Summary Information

Job Summary:

We are seeking a service-oriented and meticulous team member to fulfill essential roles in assisting the Collections & Resource Description unit at the Marriott Library in identifying and acquiring scholarly information resources and making them discoverable and accessible to support the research and teaching needs of the University of Utah community. The team member will collaborate with foreign, domestic, and specialized vendors, library users, and other library employees in procuring scholarly resources to support curricula and research needs. Additionally, the team member will ensure efficient materials processing by troubleshooting problems and cataloging and managing records to ensure accurate holdings.

☐ This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

☒ This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position.

Qualifications:

Four years library experience or equivalency (one year of education can be substituted for two years of related work experience); knowledge of specialized library techniques and principles as well as research and organizational skills required; demonstrated human relations and effective communication skills also required.

Some supervisory experience may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Responsibilities:

Process transactions and maintain accurate records of information resources. This includes processing and maintaining documentation for invoices, licenses, and payments, as well as auditing records for errors and resolving problems in cataloging, ERM data, and the serials knowledgebase.

Process materials and update holdings. This includes processing new and existing materials as well as collaborating with others to monitor titles, checking title lists and accessibility to maintain an accurate knowledgebase.

Maintain and edit bibliographic records using current cataloging standards.

Maintain vendor relationships and assist with answering user questions. This includes communicating with vendors to complete purchases and cancellations, submit payments, and obtain solutions to problems.

Document and improve workflows, policies, and procedures.

Assist with the department and special projects.

Preferred Qualifications:

Purchasing and/or Accounting experience.

Ability to work creatively and collaboratively both as a team member and independently, and to promote effective teamwork among colleagues.

Experience working in OCLC and/or copy cataloging in an ILS.

Experience working with library collections or serials collections.

Demonstrated proficiency and capability with information technology systems in the context of an academic library.

Reading, writing, or speaking in a second language.