Administrative Assistant

Position Summary

This is a 32-hour per week position. The administrative assistant supports our executive director, and other staff with administrative details, playing a key role in keeping the organization running effectively and efficiently. Successful candidates have an eye for detail, take initiative, are eager to see the success of the organization with a drive to solve problems and a can-do attitude. 

Administrative Responsibilities

• Assist with organizing, collecting and reporting data, as well as presenting it professionally in reports
• Research, purchase and track supplies
• Send communications via mass email marketing platform
• Update website as needed
• Organize office space and keep it well maintained
• Handle technical issues and problem solve with zoom phones and video conferencing, , photo copier, web site issues, etc.
• Prepare and print documents for board meetings, development needs, etc.
• Take notes, distribute and file them for various meetings
• Run errands as needed (post office, caterer, supply purchasing, etc.)
• Develop systems that keep organization running smoothly – such as rosters, employee personal contact information, manual tracking, etc.
• Purchase and track swag, coordinating with outreach team and affiliates
• Distribute appreciation materials to volunteers and others
• Coordinate material distribution for affiliates (tablecloths, flyers, swag)

Creative Content & Graphic Design Responsibilities

• Design flyers, format newsletters and other promotional materials
• Assist with social media content creation, posting, monitoring, and tracking of activity
• Format mid-year and annual reports so they are eye catching and professional appearing

Bookkeeping & Development Responsibilities

• Assist with check writing and tracking
• Maintain financial records such as bank reconciliation
• Process donations, scan and record checks, enter data into donor database, and deposit checks, and track thank-you

General NAMI Utah Responsibilities

• Actively engage with the NAMI Utah staff culture, participate in staff meetings sharing insights and problem solving
• Participate on committees as needed that promote the work of NAMI Utah (i.e. Walk committee, conference committee, outreach, etc.)
• Actively support NAMI Utah events including the NAMI Walk in the spring, and the NAMI Utah fall conference, the Faith Summit and the holiday luncheon
• Complete other duties as assigned, working together with our team to assure the success of the agency
• Help support other NAMI Utah departments, so the agency runs efficiently and effectively.

Qualifications

• Excellent knowledge of Microsoft Office Suite (Word, Excel, Power Point)
• Familiarity with Jot forms, Google forms, Constant Contact 

Application Procedure

To apply send your resume and a cover letter explaining why you feel you are the ideal candidate for this position to Robin Holcomb, Interim Executive Director, at robin@namiut.org. Include a sample of a report you have prepared using Excel and a flyer, newsletter or social media sample you created showing your graphic design skills.  Applications due by end of day on January 6, 2025.