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Administrative Coordinator
We are seeking a highly organized and proactive Administrative Coordinator to provide comprehensive support to the Administration Suite, Associate Deans, and the Dean of Libraries. This position plays a key role in maintaining a smooth and efficient operation by managing the Marriott Library Administration Suite front desk, including various office tasks, coordinating meetings, assisting with special projects, and handling communication and logistics. The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple priorities in a fast-paced environment.
Responsibilities will include daily front desk support, meeting scheduling and maintaining calendars for the Dean of Libraries, and Associate/Assistant Deans, coordinating weekly/monthly meeting agendas, ordering supplies, supervision of office assistant(s), and general administrative duties.
The incumbent must use discretion and judgement when scheduling appointments and in screening calls. This position requires excellent organizational, time management and communication skills as well as good judgment about providing a professional environment and managing tight deadlines.
Desirable candidate will have demonstrated strong organizational capacity, ability to balance priorities, and ensure follow through with a diverse set of responsibilities. Candidate should have a working knowledge of Outlook, Zoom, Teams, Excel, PowerPoint, and other common office software programs.
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Additional Info
Job Type : Full-time
Education Level : Bachelors Degree
Experience Level : Entry Level
Organization Mission : We generate and share new knowledge, discoveries, and innovations, and we engage local and global communities to promote education, health, and quality of life.
DEI/Nondiscrimination Statement : Every member of the University of Utah community matters. Unique life experiences and perspectives make the university's campus the vibrant place that it is for learning, teaching, conducting research and providing exceptional health care. We will continue to foster a campus community that welcomes everyone.
Job Location : Salt Lake City, UT
Work Model : On-site
Closing Date : 1/26/2025
Compensation Type : Salary
Job Status : Exempt
Benefits Offered : Health Insurance, Dental Insurance, Life Insurance, Retirement Plan, Paid Holidays, Paid Time Off, Paid Sick Time, Performance Bonus
Pay Range : $43,000-48,000