Administrative Coordinator

Position Summary

The purpose of this position is to support the executive director, and development director with administrative details, playing a key role in keeping the organization running effectively and efficiently. Successful candidates have an eye for detail, take initiative, are eager to see the success of the organization with a drive to solve problems and a can-do attitude.

Administrative Responsibilities

• Assist with organizing, collecting and reporting data, as well as presenting it professionally in reports
• Research, purchase and track supplies
• Send communications via mass email marketing platform
• Update website as needed
• Organize office space and keep it well maintained
• Handle technical issues and problem solve with zoom phones and video conferencing, , photo copier, web site issues, etc.
• Prepare and print documents for board meetings, development needs, etc.
• Take notes, distribute and file them for various meetings
• Run errands as needed (post office, caterer, supply purchasing, etc.)
• Develop systems that keep organization running smoothly – such as rosters, employee personal contact information, manual tracking, etc.
• Purchase and track swag, coordinating with outreach team and affiliates
• Distribute appreciation materials to volunteers and others
• Coordinate material distribution for affiliates (tablecloths, flyers, swag)

Creative Content & Graphic Design Responsibilities

• Design flyers, format newsletters and other promotional materials
• Assist with social media content creation, posting, monitoring, and tracking of activity
• Format mid-year and annual reports so they are eye catching and professional appearing

Development Responsibilities

• Work closely with development director providing reports, assisting with fulfillment, and assisting with donor data base
• Process donations, scan and record checks, enter data into donor database, and deposit checks, and track thank-yous

General NAMI Utah Responsibilities

• Actively engage with the NAMI Utah staff culture, participate in staff meetings sharing insights and problem solving
• Participate on committees as needed that promote the work of NAMI Utah (i.e. Walk committee, conference committee, outreach, etc.)
• Actively support NAMI Utah events including the NAMI Walk, and the NAMI Utah fall conference, the Faith Summit 
• Complete other duties as assigned, working together with our team to assure the success of the agency
• Help support other NAMI Utah departments, so the agency runs efficiently and effectively.

Qualifications

• Excellent knowledge of Microsoft Office Suite (Word, Excel, Power Point)
• Familiarity with Jot forms, Google forms, Constant Contact a plus

To apply please send cover letter, resume and examples of a report you’ve developed using Excel, and an example of your graphic design skills (flyer, social media sample, etc.)  to Robin Holcomb, interim executive director at robin@namiut.org by the end of the day on June  8th.