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Chapter Administrator
The Chapter Administrator is a part-time position responsible for general administrative tasks to support the AFP Utah Chapter’s Board of Directors, members, and community. This person will assist the Chapter with membership customer service, conference and programming support, board and committee support, and basic financial services.
Pay Range: $20 - 27 / an hour. Based upon previous expertise and experience.
Working Environment: Hybrid - majority of admin work can be done remotely during hours decided and then must be able to attend in-person events throughout Utah (majority Salt Lake City). Reliable technology (computer, internet) and transportation needed.
Hours: Five hours per week on average, with increased hours during quarterly workshops, the annual spring conference, and Utah Philanthropy Day in the fall (as needed).
Primary Responsibilities:
Administrative Support
Provide support to the webmaster to maintain and update the AFP Utah Chapter website.
Act as liaison between the Chapter and Global headquarters. Ensure that all reports required by Global are delivered on deadline.
Oversee annual Chapter Accord process. Keep historical records of event attendance, dates, topics, and impact throughout the year.
Ensure that historical records and digital files are kept up to date.
Provide a friendly and timely response to all telephone calls and emails, directing applicable inquiries to appropriate officers or committee chairs.
Make arrangements for and attend monthly board meetings.
Provide storage for AFP Utah Chapter supplies and bring supplies to meetings and events, as requested.
Work with board leadership to assist with a smooth onboarding and training process for new board members.
Membership Support
Work with AFP Global to process membership renewals and new membership applications, provide a monthly membership report, and coordinate with membership committee chairs.
Support membership committee on renewal, retention, and acquisition campaigns.
Coordinate with the communications chair to ensure new members’ emails are added into listserve. Keep the email list updated and clean.
Event and Programming Support
Provide support for all events and programs as follows:
Manage event registrations, coordinate final details emails, and provide updated registration lists to the board and committees.
Supervise on-site registration and coordinate volunteers at the registration desk.
Prepare post-conference attendance report and financial report.
Utah Philanthropy Day Stewardship Coordinator
Follow up with committee members regarding sponsor stewardship, recognition, and sponsorship benefits. Make sure sponsor stewardship is fulfilled.
Financial and Accounting Services
AFP Utah Chapter uses Quickbooks to track deposits, reconcile accounts, prepare financial reports, and more. Working knowledge of Quickbooks is preferred.
Provide financial and accounting services as follows:
Receive, process, and deposit funds paid to the association for member dues, programs and conference income, sponsorships, job board, and other donations.
Maintain and reconcile checking, savings, and investment accounts.
Keep general ledger according to AFP Utah Chapter budget line items. Assist in the payment of invoices in a timely manner as directed by board leadership with the treasurer.
Collect and report on income from dues, sponsorship, events, and other revenue activities. Provide monthly financial reports to Chapter treasurer by the 5th of each month and other information to leadership following events, as requested.
Assist treasurer in preparation of the annual budget as requested.
Assist treasurer or CPA retained in preparation of the annual audit and filing of annual IRS Form 990. Coordinate with Chapter leadership regarding IRS correspondence. Mail W9 and 1099 forms as necessary.
Desired Skills and Qualifications
Exceptional people skills with an attention to customer service
Excellent written and verbal communication skills and attention to detail
Ability to maintain a high level of confidentiality
Ability to work independently and with a diverse team
Experience working with QuickBooks preferred
Click here for the full job description and instructions to apply.
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Additional Info
Job Type : Part-time
Education Level : Skills-Based Evaluation/No Degree Requirement
Experience Level : Entry Level
Organization Mission : The Association of Fundraising Professionals (AFP) Utah Chapter is Utah's only organization dedicated to the professional development of fundraisers in the state. Started in November 1985 as the Utah Society of Fund Raisers (USFR), the organization transitioned to the AFP Utah Chapter in July 2016 to better serve our members through increased benefits, online tools, professional development events, and networking opportunities.
Mission:
For 50 years, AFP has been the standard-bearer for professionalism in fundraising.
Purpose:
To promote high standards of service and conduct among fund raisers in the state of Utah.
To provide opportunities for professional development for fund raisers at all career stages.
To promote a Code of Professional Ethics and Standards, and build trust among donors.
To preserve and enhance a culture of philanthropy and volunteerism in the state of Utah.
To keep our members on top of the latest fund raising news and serve as a unified voice for Utah's fund raising community.
Job Location : Utah
Work Model : Remote
Compensation Type : Hourly
Job Status : Other
Pay Range : $20-$27 per hour
Why choose a nonprofit career? Working in this sector allows you to contribute to meaningful causes, engage with your community, and make a lasting impact. Whether you're seeking a full-time, part-time, or remote nonprofit job, the UNA Job Board is updated regularly with new postings.
Start your job search today and take the next step toward a fulfilling career and discover how your skills can help strengthen the community!