Development Coordinator

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Job Summary 

The Development Coordinator at ULS supports fundraising operations through donor database management, gift processing, acknowledgements, assistance with grants, and coordination of campaigns and events. Plays a key role in maintaining donor communications, tracking fundraising activity, and ensuring smooth execution of development activities, and provides research, writing, project coordination, and administrative support for ULS’s funding and development activities. These efforts contribute to the organizational mission of equal access and the provision of ethical, competent legal representation to clients from low income and disadvantaged communities across Utah.

Key Accountabilities

Grant Support & Fund Development

• Partner with internal teams to align funding opportunities with program impact.

• Assist with writing, managing grant proposals, reports, and building funding relationships.

• Assist with maintaining grant compliance and funding files, proposal documentation, reporting calendars, and important funder access and contact information on ULS’s electronic tracking systems.

• Coordinate the development of partnership documentation, including memoranda of understanding (MOUs), letters of support, and collaborative funding agreements.

• Prepare or coordinate required progress reports, financial reports, and final reports for funding agencies. 

• Research and identify federal, state, local, corporate, foundation, and other funding opportunities that align with ULS’s mission and program needs. 

• Monitor Requests for Proposals (RFPs), Requests for Applications (RFAs), Notices of Funding Opportunity (NOFOs), legislative funding opportunities, and philanthropic initiatives.

Donor Engagement & Database Management

• Support donor stewardship and relationship-building efforts

• Maintain accurate donor records.

Event Management

• Assist with the execution of fundraising and community events.

• Collaborate with sponsors, vendors, and community partners.

• Support additional fundraising and donor engagement events, including media-related opportunities

Collaboration & Campaign Support

• Contribute to creative strategies that grow revenue and community engagement.

• Collaborate with management, staff, finance, external partner and potential partners, and other team members as needed.

Data Collection & Performance Reporting

• Coordinate data collection across ULS to support funding proposals and reporting.

• Maintain systems for tracking funding opportunities, submissions, awards, reporting deadlines, and project outcomes.

• Develop and maintain internal workflows that promote effective grant processes with strong internal controls.

• Assist in preparing reports and presentation materials for the Board of Trustees, executive leadership, and external stakeholders. 

• Maintain ULS’s tracking of funder application and reporting platforms, logins and passwords, proposal templates, how-to-guides, and databases.

Other

• Attend training, conferences, and continuing education opportunities related to grant management, and nonprofit fundraising events.

• Other duties as assigned.

Skills and Abilities 

• Demonstrated commitment to working with low-income community and promoting access to civil legal justice.  

• Knowledge of nonprofit funding and grant writing.

• Ability to interpret funding guidelines and grant requirements.

• Strong analytical skills and experience collecting, organizing, and presenting quantitative and qualitative data.

• Excellent writing, editing, and proofreading skills, with a strong attention to detail.

• Ability to write in a clear, concise manner to clearly communicate purpose and reach various audiences including foundations, donors, and broader general constituencies.  

• Proficiency with Microsoft applications, databases, social media platforms, and grant management software and systems.

• Ability to work independently and in collaboration with others.

Education 

• Bachelor’s degree in English, communications, business, marketing, or a related field; equivalent experience may be considered.

• Minimum of two years related experience in grant writing, fundraising, communications, or a related field.

Job Factors/Physical Requirements 

• Prolonged periods of sitting at a desk working on a computer. 

• In person at a ULS office, a minimum of 3 days per week.

• Must have a reliable mode of transportation. Occasional travel required.

Hourly Rate: $26-$29 DOE

FLSA Status: Exempt, full time (40 hours per week)

Schedule: Monday – Friday 

Reports to: Director of Community Engagement and Development

Supervisory Responsibilities: None

Benefits 

At Utah Legal Services, we prioritize the well-being and success of our employees, recognizing that a harmonious work-life balance is paramount. We empower our team members to tailor their schedules with flexible hours, allowing them to effectively manage their professional commitments while nurturing personal and familial needs. 

Moreover, we understand that comprehensive benefits are essential in fostering a thriving workplace culture. That's why we offer an extensive benefits package, including:

• Medical insurance

• Dental insurance

• Employer-paid vision insurance

• Generous paid-time off (21 days per year) and increases on your first anniversary

• 13 paid holidays

• 403(b) retirement plan with a monthly employer match, plus automatic monthly contributions

• Employer-paid short and long-term disability coverage

• 4 weeks paid parental leave

• Employer monthly stipend to assist staff with benefit cost.