Electronic Collections Coordinator

Apply here link: https://utah.peopleadmin.com/postings/203813

Job Summary:

The Electronic Collections Coordinator (ECC) plays a central role in connecting the library’s collections with teaching and learning across the university. Working closely with faculty and instructors, this position helps ensure that streaming media and eBook resources are available, accessible, and aligned with course needs. It’s a highly collaborative role that sits at the intersection of public services and collections, combining direct engagement with faculty with behind-the-scenes work that supports the lifecycle of electronic resources.

As a key partner to library liaisons, course materials staff, and the Collection Development team, the ECC contributes to building and shaping collections that reflect evolving curricular priorities. The position brings together relationship-building, problem-solving, and data-informed decision-making to improve access to digital content across disciplines. Whether facilitating streaming media for a class, assessing eBook package usage, or working with colleagues to refine workflows, the ECC helps ensure that the library’s eBook and streaming media collections are responsive, sustainable, and easy to use.

This role is part of a collaborative, team-oriented environment and contributes to shared efforts around collection analysis, resource management, and continuous improvement of electronic resource processes.

This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position.

Qualifications:

Requires Bachelor’s degree in related field and 3-5 years of progressively more responsible experience with coordinating experience in a library, cultural heritage institution, or similar setting, or equivalency (one year of education can be substituted for two years of related work experience). Directly related experience working with the types of technologies, collections, and resources used in the specified area of library service preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Responsibilities:

The Electronic Collections Coordinator (ECC) has primary responsibility for three areas: streaming media collections for classroom use; purchasing of physical and digital media; and eBook collection management.

Streaming Media Collections:

· Communicates with faculty and instructors to facilitate access to streaming media services and the media collections

· In coordination with the Electronic Resources Manager, works on licensing, terms, and acquisition of streaming content

· Evaluates streaming media databases, platforms and producers for potential acquisitions

· Researches availability of streaming and physical media

· Manages streaming media resources in library services platform; performs troubleshooting and resolves access issues

· Serves as unit contact and support for Marriott Library course reserves and electronic reserves software

· Purchases streaming files and works with technical services to digitize the materials and make them available in the digital collection

Purchasing Physical and Digital Media and Record Maintenance

· Purchase video, audio, and game titles

· Create purchase orders, track budgets and expenditures, pay invoices, and reallocate and reconcile purchase card orders

· Import and edit bibliographic records; basic copy cataloging

eBook Collection Management

· Support eBook collection decisions by gathering and reporting on usage data for eBook packages

· Creates selection lists for evidence-based eBook packages

· Manages eBook collections in the library services platform, including managing portfolios and coordinating holdings with the Resource Description Coordinator

· Communicates with vendors and publishers to resolve and prevent access issues

This position works with a group of staff in Acquisitions and supports the work of the unit by providing backup to print and eBook material purchasing, copy cataloging, unit projects, creating reports, and participating on task forces and teams as needed. The ECC participates in Collection Development and communicating with librarian liaisons about resources.

Preferred Qualifications:

· One year of experience in an academic library.

· One year of experience maintaining and managing electronic collections.

· Experience working in patron services, communicating with faculty and instructors.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Apply here link: https://utah.peopleadmin.com/postings/203813