Executive Assistant

About Us

Preservation Utah is the only statewide organization dedicated to preserving Utah's historic built environment and spaces. We collaborate with communities to protect our state's unique history and character for future generations. From safeguarding historic landmarks to advocating for preservation in rapidly evolving neighborhoods, we are passionate about making history a living part of Utah’s present and future. Through education, advocacy, and hands-on restoration efforts, Preservation Utah inspires appreciation for Utah’s diverse architectural heritage. By working with residents, local governments, and organizations, we empower communities to celebrate their history and utilize preservation as a tool for growth and sustainability. Join our team and be part of a mission-driven organization that values collaboration, history, and community impact!

Job Overview

The Part-Time Executive Assistant will play a crucial role in supporting the Executive Director and ensuring the smooth operation of Preservation Utah. This dynamic position combines administrative, marketing, and facilities-related tasks in a collaborative and team-oriented environment. The role offers flexibility and an opportunity to contribute to meaningful work in a historic and inspiring setting.

Responsibilities

- Act as the administrative point of contact between the Executive Director and internal/external demands.

- Manage and maintain the Executive Director’s schedule, including appointments, meetings, and travel arrangements.

- Assist with marketing tasks, including drafting communications, coordinating events, social media, and maintaining promotional materials.

- Provide accounting support by tracking expenses, preparing reports, and assisting with budgeting tasks.

- Coordinate and take notes during meetings, ensuring action items are documented and followed up on.

- Support special projects and provide general administrative assistance to meet organizational needs.

- Collaborate with the Executive Director and other team members in a supportive, team-oriented work environment.

Additional Responsibilities, including but not limited to

- Maintain the presentability of common office spaces, creating a welcoming environment for all.

- Assist with marketing and communications tasks to promote Preservation Utah's programs.

- Undertake other duties as assigned by the Executive Director.

- Maintain and enhance relationships with Canyon Road neighbors.

- Fulfill historic building stewardship by maintaining and enhancing physical facilities, including all equipment. 

Qualifications:

- Experience as an Executive Assistant, Administrative Assistant, or similar role.

- Organizational and time management skills.

- Strong written and verbal communication abilities.

- Proficiency in Google Workspace.

- Basic knowledge of marketing or accounting is a plus.

- Ability to work independently and handle confidential information with discretion.

- Flexibility and adaptability to changing priorities.

Why Join Us?

- Work in a historic and inspiring location at Memorial House in Memory Grove.

- Enjoy a hybrid work model offering a combination of remote and in-office work.

- Flexible hours to accommodate your schedule.

- Contribute to meaningful work in a supportive and collaborative environment.

Application Process

Interested candidates should submit a resume and a brief cover letter to director@preservationutah.org with the subject line "Executive Assistant Application." Applications will be reviewed on a rolling basis.