Searching for meaningful work in Utah's nonprofit sector? You're in the right place!
The UNA Job Board is the premier resource for discovering Utah nonprofit jobs, connecting job seekers with mission-driven organizations across the state. Whether you're just starting out or a seasoned professional, you’ll find a variety of opportunities that align with your skills, experience, and passion for making a difference.
Our job board features a wide range of nonprofit job openings, from entry-level positions that offer hands-on experience to executive leadership roles shaping the future of organizations. Positions span various disciplines, including administration, fundraising, marketing, program management, advocacy, and more—so no matter your expertise, there’s a place for you in Utah’s thriving nonprofit sector.
Executive Assistant / Office Manager
BROAD FUNCTION:
The Executive Assistant/Office Manager is primarily responsible for providing support to Big Brothers Big Sisters of Utah (BBBSU) Leadership Team and Board of Directors, as well as overseeing the daily functions of the BBBSU administrative offices and its equipment to ensure maximum operational capacity.
Operational / Administrative Support (50%):
- Answer calls not handled by digital system transfers; may include providing information about programs and enrollment to potential volunteers and parents and to potential donors for clothing donations.
- Manage office including:
- Oversee day-to-day operations, including facilities and remote-staff support
- Supervising vendors, facilitating repairs as needed
- Maintain professional atmosphere in common areas
- Maintain necessary office supplies and inventory lists
- Process and sort mail daily and record incoming in-kind items and cash/checks
- Manage Volunteer and Employee Systems
- Acuity, WorkTango, Donation Manager, Dialpad, Formstack
- Manage licenses, permits and certifications for both BBBSU and FBBBSU entities
- Human Resources Support
- Manage Onboarding and Offboarding process for employees
- Including set-up of accounts in employee systems
- Managing employee documents and recertifications
- Fingerprinting vendor and support
- Manage Onboarding and Offboarding process for employees
Executive Assistant (50% of time)
Managing Board platforms and logistics for Board Meetings
Managing logistics for Staff Meetings / Staff Support
Support of Major Grants – Calendaring and reminders
Scheduling for Board and Staff
Board Reminders / Communication
Manage Food for Programs / Events
Preferred qualifications:
- Organizational Skills: managing multiple tasks efficiently, prioritizing workload
- Technical proficiency of Microsoft Office 365 Suite, familiarity with other platforms, Zoom/ Teams / Google etc.
- Experience managing records
- Excellent communication and organizational skills; strong attention to detail
- Able to work flexible hours (evening or weekend) occasionally as needed
- A comprehensive understanding of the mission of BBBS and a passion for fulfilling this mission
Compensation, Perks & Benefits
- $20-22/hour, based on experience
- Health Benefits - Medical/Dental - available on the 1st day of the month after you start
- Paid Time Off – On Average our staff earn/accrue more than $4,000 annually from Paid Time Off Benefits
- 10 paid holidays annually, plus 1 week from Christmas Day through New Year’s Day
To apply please send a resume and cover letter to Jill.Sundstrom@bbbsu.org
Images
Additional Info
Job Type : Full-time
Education Level : High School/GED, Associate Degree, Bachelors Degree
Experience Level : Mid Level
Organization Mission : Big Brothers Big Sisters of Utah's mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. Our vision is that all youth achieve their full potential. Every child we pair with a mentor builds a brighter future for all kids in our community.
Nondiscrimination Statement : Inclusion is a core value at BBBSU and we strive to lead with our values. Nationally, Big Brothers Big Sisters is the largest JEDI-focused youth development organization in the U.S. We are committed to igniting potential in the kids we serve and know that the unique contributions of a diverse team are key to achieving our mission. We welcome the unique contributions you can bring in terms of your education, opinions, culture, race, ethnicity, sex, gender identity and expression, sexual orientation, national origin, age, languages spoken, veteran status, color, religion, disability, genetic information.
Job Location : South Salt Lake
Work Model : On-site
Closing Date : 4/30/2025
Compensation Type : Hourly
Job Status : Nonexempt
Benefits Offered : Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Retirement Plan, Paid Holidays, Paid Sick Time, Paid Time Off
Pay Range : $20-$22
Why choose a nonprofit career? Working in this sector allows you to contribute to meaningful causes, engage with your community, and make a lasting impact. Whether you're seeking a full-time, part-time, or remote nonprofit job, the UNA Job Board is updated regularly with new postings.
Start your job search today and take the next step toward a fulfilling career and discover how your skills can help strengthen the community!