Executive Assistant to the CEO

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Position: Executive Assistant to the CEO  

Hours/Week: Full-time, 36 hours/week 

Compensation: $23.00 

Reports to: Chief Executive Officer 

Direct Reports: None Internal 

Job Code: EXEC-AA 

Date Posted: 9/28/2026  

Do you want to be part of a team leading change? Can you thrive in uncertainty? Do you self-start, see what needs doing, and jump in? Are your admin skills already on point—or on their way? Do you feel the fear and do it anyway? YWCA Utah is hiring an Executive Assistant to the CEO. This is not your average admin job. This role is for someone who is organized, creative, reliable, and adaptable—and who wants to grow alongside a mission-driven leadership team. You’ll be working in close partnership with the CEO and leadership collective, supporting governance, operations, and big-picture strategy. Training will be available, and what matters most is your passion, drive, and desire to learn, grow, be mentored, and make change.  

Organization Overview 

Since 1906 YWCA Utah has been a voice for women, a force for change, and a place for hope. Our enduring belief is that better lives for women – all women – will lead to stronger families and communities. YWCA is Utah’s most comprehensive provider of family violence services; our programs include walk-in services and a crisis line, emergency shelter, transitional housing, children’s programs, and a vast array of supportive services. In addition to our work in the area of family violence, the YWCA also reaches out broadly into the community with offerings for every woman, including a nationally accredited child care and early education center, leadership opportunities for women at all life stages, and opportunities to participate more fully in civic life. 

Benefits – 30 hours/week or more  

In addition to being a part of an organization dedicated to race & gender equity in Utah, benefits of working at YWCA include:     

•    Paid Parental Leave (sixteen weeks for birthing parent, eight weeks for non-birthing parent, adoptive parent, or surrogate-intended parent, and four weeks for foster placement) 

•    Generous package of vacation, sick, and bereavement time available to all employees (amount accrued varies based on hours/week)    

•    Health, dental, vision, voluntary life, accident, and hospital indemnity insurance eligibility for employees, partners, and dependents    

•    15 paid holidays    

•    Employer retirement contribution of up to 10.5% of gross annual salary when eligible    

•    Professional development with internal and external training opportunities    

•    Free Employee Assistance Program providing counseling options to employees, partners, and dependents  

Position Summary 

The Executive Assistant to the CEO plays a critical role in advancing YWCA Utah’s mission by ensuring the effectiveness of the CEO and leadership team. This role requires high-level administrative support, proactive problem-solving, and strategic foresight. The Executive Assistant serves as a trusted partner to the CEO, manages board governance processes, and ensures the flow of communication across the organization and with external stakeholders. This position demands reliability, confidentiality, flexibility, creativity, and strong technical and organizational skills. 

Essential Job Functions 

Executive & Administrative Support 

•    Manage the CEO’s calendar, email, travel, meetings, and daily priorities with accuracy and efficiency.

•    Anticipate next steps, prepare materials, and ensure the CEO is equipped for meetings and decisions. 

•    Draft, edit, and organize communications, presentations, reports, and correspondence. 

•    Provide administrative support to the Leadership Collective, including the Chief Development Officer and Chief Mission Impact Officer. 

•    Work across departments to support staff training, recognition, and other staff support initiatives. 

•    Bring strong marketing and design skills. Proficiency with Canva, Microsoft Office, Claude, and Excel is highly desirable. 

•    Maintain a high degree of confidentiality and discretion in all matters.  Board Liaison & Governance Support 

•    Support the Senior Executive Assistant, who leads coordination of Board of Directors and committee meetings, including scheduling, agendas, materials, and minutes. 

•    Assist with board recruitment, orientation, and engagement. 

•    Help maintain responsive communication and strong relationships with board members. Leadership Team Partnership 

•    Provide logistical and administrative support to the leadership collective. 

•    Track projects, deadlines, and follow-up items to ensure accountability. 

•    Support organizational communication and alignment across teams. Operational Excellence 

•    Collect and analyze data to support CEO decision-making and reporting. 

•    Use Microsoft 365, Excel, and other systems to manage information and improve workflows. 

•    Ensure processes are organized, efficient, and forward-thinking. 

•    Assist with special projects, events, and initiatives as assigned.  Competencies & Essential Skills 

•    Reliability & Dependability: Consistently follows through, meets deadlines, and maintains confidentiality. 

•    Communication: Exceptional verbal and written communication skills; able to interact with diverse audiences, including board members, funders, and staff. 

•    Technology: Proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams); comfortable with data tracking and analysis. 

•    Organization & Planning: Highly organized, detail-oriented, and skilled at managing multiple priorities. 

•    Creativity & Flexibility: Able to problem-solve in new situations and adapt quickly to change. 

•    Board & Governance Knowledge: Familiarity with nonprofit governance or willingness to learn. 

•    Judgment & Initiative: Exercises sound judgment, anticipates needs, and takes initiative to move projects forward. 

•    Commitment to Mission: Deep alignment with YWCA Utah’s mission, values, and equity-focused philosophy. 

 Qualifications 

•    Bachelor’s degree or an equivalent combination of education and professional experience preferred. At least three years of administrative, project management, or related experience preferred. Nonprofit experience is a plus. 

•    Demonstrated ability to maintain confidentiality in sensitive matters. 

•    Strong interpersonal skills, with experience working in diverse and multidisciplinary settings. 

•    Skilled in Microsoft 365 (Excel required; PowerPoint, Teams, and Outlook preferred). 

•    Experience in data collection, organization, and analysis strongly preferred. 

•    Ability to work independently, manage time effectively, and prioritize competing demands. 

•    Availability for occasional evenings and weekends for board or organizational events. 

•    Must be able to pass a Department of Health and Human Services background check, eVerify, and i9. 

Work is generally performed in a safe office environment. While performing the duties of this job, the employee is regularly required to: Physical/Sensory Demands Work is generally performed in a safe office environment. While performing the duties of this job, the employee is regularly required to sit for long periods of time and use a computer and phone. The employee may also walk and stand for extended periods and perform repetitive wrist, hand, and finger movements. Occasional travel is required to attend conferences, trainings, or board and partner events. The employee may rarely be required to lift up to 30 pounds. 

Equal Opportunity Employer 

YWCA Utah is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and strongly encourage applications from candidates of color, LGBTQ+ individuals, people with disabilities, and others from historically underrepresented communities. If you need assistance or an accommodation during the application process due to disability, it is available upon request. No applicant will be penalized as a result of such a request.  This role is more than an assistant job—it’s a launchpad into leadership, governance, and change-making.

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