Facilities Management

Application Link: https://utah.peopleadmin.com/postings/199959  

Job Summary

The Facilities Supervisor directs, manages, and supervises facilities operations in support of Red Butte Garden & Arboretum. This position oversees maintenance functions; coordinates preventative maintenance, repairs, and contracted services; supports facilities planning and budgeting; and ensures compliance with applicable safety and regulatory requirements.

The Facilities Supervisor coordinates and leads daily facilities activities, supervises assigned staff and crew leaders, supports custodial operations in collaboration with the Custodial Supervisor, and serves as a liaison for safety, security, and environmental compliance. The position may spend a portion of time performing the work of those supervised and assists with departmental management decisions and activities.

Responsibilities    

Essential Duties and Responsibilities

Facilities Operations, Maintenance & Compliance

Prepare, implement, and maintain an effective preventative maintenance program for buildings, equipment, and infrastructure

Coordinate and direct HVAC and other mechanical service contracts through approved service providers

Make daily visual inspections of assigned areas to evaluate cleanliness, work progress, and completed work, and identify deficiencies requiring correction

Coordinate and assist with garden‑wide snow removal efforts during winter months to maintain safe access and operations

Maintain inventories of facility‑related chemicals, ensuring proper storage and handling in accordance with University policies and safety requirements

Serve as a liaison to University Environmental Health & Safety regarding chemical management, storage, inspections, and compliance matters

Budgeting, Cost Control & Systems

Monitor and evaluate the cost of custodial and maintenance functions

Review facilities budgets on a regular basis by analyzing expenditure reports, reviewing costs with crew leaders, and recommending or implementing adjustments as needed

Establish and maintain facilities operational data, including work order records, cost per square foot, utilities expenses, service contracts, and repair histories

Develop, maintain, and utilize a computerized facilities work order system to schedule maintenance activities, prioritize projects, coordinate assignments, track requests, monitor costs, and ensure follow‑up

Supervision, Training & Staff Support

Supervise assigned crew leaders and facilities staff through work coordination, performance feedback, counseling, and training on new procedures

Develop and implement training programs for custodial and maintenance staff to ensure technical proficiency, safety awareness, and job knowledge

Hold regular staff meetings with crew leaders to review schedules, discuss operational issues, and participate in training

Participate in recruitment activities, including interviewing and hiring facilities staff, in collaboration with department leadership

May perform a portion of the work of those supervised to support operational demands

Custodial Support (Non‑Managerial)

Provide support and assistance to the Custodial Supervisor, without responsibility for day‑to‑day custodial staff management

Assist with custodial duties during staffing shortages or special events

Support custodial operations through coordination assistance with scheduling, deep‑cleaning projects, and participation in custodial hiring or on-boarding, in collaboration with the Custodial Supervisor

Project Planning & Coordination

Prioritize requests for maintenance and facilities projects and prepare project plans, including labor estimates, materials, supplies, equipment, and timelines

Evaluate project proposals with lead workers to determine labor and supply requirements and recommend modifications as necessary

Assist in determining Building Renewal & Replacement (R&R) needs, supporting development of project plans and implementation schedules

Coordinate and supervise assigned R&R projects with Facilities Planning, Physical Plant, and outside contractors to ensure work is completed according to scope, schedule, and budget

Security & Safety Coordination

Assign, inventory, and manage keys and two‑way radios (walkie‑talkies) for garden staff in accordance with University security procedures

May assist with facilities‑related security coordination in the absence of dedicated security staff

Serve as a member of the Garden Safety Committee, contributing to the development and implementation of safe work procedures across the garden

Minimum Qualifications    

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Supervisor, Facilities Management: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Preferences    

Bachelor’s degree in Facilities Management, Business, Engineering, or a related field OR an equivalent combination of education and progressively responsible facilities experience

Experience supervising staff and coordinating custodial and maintenance operations

Knowledge of preventative maintenance, HVAC systems, building systems, custodial services, and safety practices

Demonstrated experience with work order systems, budgeting, and contractor coordination

Facilities experience within a university, public garden, or comparably complex institutional environment

Type    Benefited Staff

Special Instructions Summary    

Additional Information    

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

Application Link: https://utah.peopleadmin.com/postings/199959