Full Time Office Administrator and Manager

Project UNITE is seeking a highly organized, tech-literate Administrative & Office Manager to support core operations across the organization. This is an entry-level role ideal for a recent graduate who thrives in administrative work, enjoys managing systems, and wants real responsibility early in their career.

This is a hybrid position with 3+ days in-office (SLC) expected.

Key Responsibilities

Manage and maintain the organization’s CRM system (including invoicing and data integrity)

Handle accounts receivable, accounts payable, and expense tracking

Migrate current AR/AP to integrated CRM ecosystem

Liase with 3rd party accounting firm for financial reconciliation

Support payroll processing and financial documentation

Own invoicing, billing, and administrative workflows

Manage organizational collateral, including printing, inventory, and shipping materials for engagements and events nationwide

Provide day-to-day operations support, including scheduling, coordination, and execution of administrative and operational tasks

Support special projects and operational initiatives in close partnership with the Chief Operating Officer

Handle sensitive administrative and financial information with discretion and care

Serve as the primary office and operations support function

Ideal Candidate

Highly organized, detail-oriented, and dependable

Demonstrates sound judgment, discretion, and trustworthiness when handling confidential information (e.g., payroll data, personal identifying information)

Comfortable learning and working in software systems and dashboards

Strong administrative and operational instincts

Clear written and verbal communicator

Interested in an operations, administration, or business support career path

Note: This role is primarily administrative and operational in nature. While it does not involve direct program or content delivery, the Office Manager will work collaboratively with leadership and team members across the organization and will have visibility into—and opportunities to support—the broader mission and impact of Project UNITE. The primary objective of this role is to ensure strong, reliable administrative and operational execution.

To Apply: Please send a resume and short (2-3 paragraphs max) cover letter in the body of the email to admin@unite.us with subject line "Office Administrator Application". Be sure to include contact information in the body of the email.