Grant Writing Specialist

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Job Summary

The Grant Writing Specialist at Utah Legal Services (ULS) oversees the process and production of all materials related to the grant application process from identifying and proposing grant prospects, to writing proposals and reports, collecting data, budgets, and all relevant documents, to submission.  These efforts contribute to the organizational mission of equal access to justice and the provision of ethical, competent legal representation to clients from low income and disadvantaged communities across the state of Utah.

Key Accountabilities

Proposal Preparation and Oversight

• Prepare proposals by determining concept, gathering and formatting information, writing drafts, and obtaining approvals.
• Determine proposal concept by identifying and clarifying opportunities and needs, studying requests for proposal (RFPs), and attending strategy meetings.
• Develop proposal by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation.
• Coordinate requirements with contributors and contributes proposal status information.
• Gather proposal information by identifying sources of information, coordinating submissions and collections, and identifying and communicating risks associated with proposals.
• Maintain quality results by following proposal-writing standards including readability, consistency, tone, and maintaining proposal support databases.
• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, approval, and transmittal.

Grant Writing

• Responsible for researching, writing, compiling, and managing the timeline of all grants including maintenance and oversight of workflow processes and procedures to ensure accurate and efficient collection and timely submission.
• Write grant applications and all reports and conduct prospect research on new opportunities that align with the mission of Utah Legal Services.
• Coordinate reporting and oversight between multiple departments to ensure all activities related to grant data collection and reporting are smoothly implemented.
• Accomplish organization goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.
• Ensure compliance with IRS regulations and foundations’ requirements for grants.

Data Coordination

• Work with all departments to collect and synthesize data. Oversees grant workflow processes related to data entry to ensure adequate internal controls and that all grants reporting of data is accurate.
• Enter and monitors tracking data.

Administrative Duties

• Attend trainings and organizational meetings; complete appropriate CLEs.
• Assist in the preparation of materials for Board meetings.
• Other duties as assigned.

Skills and Abilities

• Demonstrated commitment to working with low-income community and promoting access to civil legal justice.
• Ability to write in a clear, concise manner to clearly communicate purpose and reach various audiences including foundations, donors, and broader general constituencies.
• Effective oral communication skills, ability to present information and represent the organization with community partners and funders.
• Ability to multi-task with attention to detail.
• Excellent organizational skills and ability to prioritize.
• Ability to work independently and in collaboration with others.

Requirements

• Must be able to pass a Utah Criminal Record background check.
• Minimum of two years related experience. Schooling beyond the minimum requirement can be substituted for experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.  

Job Factors/Physical Requirements

• Ability to sit for extended periods and perform repetitive tasks, such as typing. 
• Some travel required, reliable mode of transportation required.
• This is a full-time exempt position.

Salary: $41,000 - $54,000 DOE

Supervisory Responsibilities: None

Benefits Package 

We understand that comprehensive benefits are essential in fostering a thriving workplace culture. That's why we offer an extensive benefits package, including:

• Medical insurance
• Dental insurance
• Employer-paid vision insurance
• Generous paid time off (21 days per year)
• Thirteen paid holidays
• 403(b) retirement plan with a monthly employer match, plus automatic monthly contributions
• Employer-paid short and long-term disability coverage
• $25,000 life insurance
• Four weeks paid parental leave

About Utah Legal Services

Our mission at Utah Legal Services (ULS) is to provide high-quality civil legal aid without cost to people who are unable to afford legal representation or are facing disadvantages, ensuring meaningful access to justice, and promoting education, stability, safety, and protection. Equal Justice Under Law is one of our nation’s most basic principles. However, economic realities often leave these promises unfulfilled. This is where ULS comes in. Since our inception as a nonprofit in 1976, we remain committed to making equal justice a reality by providing free services, in civil legal matters. More than 70 attorneys and legal professionals, working remote and in person, deliver client