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Guest Services Coordinator
Team: Family Room Operations
Location: RMHC Family Rooms / Salt Lake City, UT area hospitals
Reports to: Family Room Manager
Classification: Regular, Full Time OR Part Time non-exempt
Hours: Variable, including nights, weekends, and some holidays
Compensation: Starting rate $17.35/hr
THE POSITION: The Guest Services Coordinator is a member of the Guest Services team and assists in all aspects of daily operation of the Ronald McDonald Family Rooms (Family Rooms). They are responsible for delivering exceptional guest services, overseeing the front desk, maintaining safety and security, and the cleanliness and order of the Family Rooms. This person is responsible for various additional duties as assigned by the Family Room Manager or Hospital Programs Director.
Primary Duties and Responsibilities:
Guest Services
Assist in the delivery and continuity of guest services, including but not limited to:
Maintaining professional and positive communications at all times with staff, volunteers, guest families, and hospital social workers and administration
Providing exceptional customer service and support to guest families - knowing that RMHC serves a diverse group of individuals that may at times be experiencing stress or grief - while maintaining professional boundaries
Being present to welcome, care, anticipate and act on guest needs
Answering telephone and directing calls and messages appropriately
Welcoming visitors and guest families
Checking guests in and out of the retreat rooms for naps and overnight stays
Ensuring that Family Room guidelines are followed and policies are enforced as needed
Communicating with hospital social workers regarding family referrals and room availability as needed
Engaging with and supporting Family Room volunteers; providing tasks, answering questions and offering general support
Giving tours of the Family Room space to guest families and various visiting groups
Completing and filing forms and communicating events as needed to ensure that shift changes go smoothly
Obtaining accurate and complete information regarding donations received, including donor names, address, etc.
Sharing guest activities and opportunities, including available event tickets and meals
Monitoring Family Room(s) security; hourly walk-through and secure Family Room(s) at the end of the shift
Keeping common areas, including kitchen, clean at all times
Administrative/Accounting/Computer
Maintaining established operating policies, practices and protocols in Ronald McDonald Family Room(s)
Obtaining accurate pre-registration information from social workers at the hospital and in guest registration
Logging visitor and guest notes and issues in databases and notifying Manager/ Hospital Programs Director as needed
Program Cleaning and Disinfection:
Ensure the cleanliness and order of the Ronald McDonald Family Room by assisting with regular and daily cleaning including all vacant guestrooms, common living spaces and storage areas, including but not limited to:
Cleaning and making up guest rooms at the Ronald McDonald Family Room in priority order to allow for timely turnover
Washing and folding laundry
Dusting, vacuuming and organizing common living spaces
Cleaning and tidying of RMHC kitchens
Cleaning and stocking public restrooms with fresh towels & toiletries
Stocking, maintaining and organizing cleaning closets, linen locker, housekeeping supplies and main storage area, ensuring labels are accurate and present and in good order
Other Duties and Responsibilities:
Attend department staff meetings
Develop competency with emergency preparedness and evacuation procedures
Fill in for vacations and/or holidays, as needed
As a programs team member, cross train with other team members; one team member should be present during regular office hours
Assist with group service volunteers, Eagle Scouts, adopt-a-meal groups and core volunteers
THE PERSON:
Experience Required:
Requires at least two years of work experience in a customer service or similar position that involved interaction with the public; experience in a hospitality/concierge setting is preferred.
Skills Required:
Exceptional verbal, written, and interpersonal communication skills
Basic computer proficiency, including email, Word and Excel, with the ability to learn RMFR computer systems and processes
Strong attention to detail
Ability to work well under pressure, meeting multiple and sometimes conflicting deadlines
Good analytical and problem-solving skills
Interest in basic maintenance and equipment trouble-shooting preferred with a do-it-yourself aptitude
Fluency in Spanish is preferred
Highly organized, creative, energetic and collaborative team player
Confidence, sensitivity and diplomacy to interact and collaborate with varied constituents, including guests, volunteers, hospital personnel, staff, donors
Flexibility with regard to work assignments and changing priorities
Knowledge of HIPPA practices preferred, with a commitment to maintain guest privacy
Cultural competency and ability to work with people from diverse backgrounds
Physical requirements:
Perform basic cleaning tasks and deep cleaning
Prolong periods of standing, walking, and sitting at a desk
Occasionally (twice a week) includes moving objects up to 50 pounds
Frequently pulling, pushing (50lb cart), and bending
Educational Requirements:
High school diploma
Background Check and 1-9 Requirement:
Ability to successfully pass criminal background/sex offender registry check and receive work authorization through 1-9.
Additional requirements:
Willingness to meet RMHC immunization requirements due to proximity with vulnerable patients and their families.
Requirements Specific to Primary Children’s Hospital:
Attend Primary Children's Hospital & University of Utah Hospital Volunteer Orientation’s and fulfil requirements which include drug test, immunization records, background check and completion of online education modules.
To officially apply for this position please submit your resume and cover letter to jessicab@rmhslc.org.
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Additional Info
Job Type : Full-time, Part-time
Education Level : High School/GED
Experience Level : Entry Level
Organization Mission : Ronald McDonald House Charities of the Intermountain Area provides essential services that strengthen families, remove barriers, and ensure the best possible outcomes when children need healthcare.
RMHC is committed to providing exceptional programs with fiscal responsibility, accountability, and compassionate thoughtfulness.
Nondiscrimination Statement : Ronald McDonald House Charities is an equal opportunity employer and values a diverse workplace.
Job Location : Salt Lake City, UT
Work Model : On-site
Compensation Type : Hourly
Job Status : Nonexempt
Pay Range : $17.35
Why choose a nonprofit career? Working in this sector allows you to contribute to meaningful causes, engage with your community, and make a lasting impact. Whether you're seeking a full-time, part-time, or remote nonprofit job, the UNA Job Board is updated regularly with new postings.
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