Human Resources Assistant

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The HR Assistant supports the Human Resources Director in delivering thoughtful, efficient HR services that help employees and the organization thrive. This role contributes to a variety of HR functions, including recruitment, onboarding, benefits administration, leave coordination, employee relations, and record-keeping. By serving as a resource for employees and management, the HR Assistant plays an important role in fostering a positive and well-organized workplace. 

Key Responsibilities 

• Assist with the recruitment process, including posting job openings, screening resumes, scheduling and conducting screener calls and interviews, and conducting reference checks. 

• Support onboarding processes by preparing new-hire paperwork, coordinating orientation sessions and training, and ensuring completion of all required documentation. 

• Maintaining ULS electronic systems to match current personnel status. 

• Maintain and update job descriptions, as needed. 

• Assist employees with enrollment in benefits programs and handling routine benefits inquiries. 

• Maintain and perform periodic audits of HR files. Ensuring accurate and up-to-date employee records, both electronic and physical, ensuring data confidentiality. 

• Process personnel actions, such as new hires, transfers, promotions, and terminations, ensuring compliance with internal policies and legal requirements. 

• Help ensure compliance with local, state, and federal labor laws and company policies. 

• Act as a first point of contact for HR-related inquiries, directing employees to the appropriate resources or personnel as needed. 

• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations 

• Assist in maintaining communication channels for sharing HR information, such as newsletters, emails, etc.  

• Assist in preparing HR documentation and updating HR policies as directed by the HR Director. 

• Assist with scheduling employee travel arrangements as needed.  

• Other duties as assigned.

Required Skills/Abilities:  

• Excellent verbal and written communication skills.  

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. 

• Excellent organizational skills and attention to detail. 

• Proficient with Microsoft Office Suite or related software. 

• Proficient with or the ability to quickly human resource information system (HRIS), and similar computer applications.  

Education and Experience: 

• Associate’s degree in related field required. 

• At least 2 years of direct HR experience preferred. Equivalent, related education may be substituted for experience. Certifications (SHRM-CP and HRCI) may also be considered.  

• Prior related office experience preferred.

Physical Requirements:  

• Prolonged periods of sitting at a desk and working on a computer. 

• Must be able to lift up to 15-20 pounds at times.   

• In person at the Salt Lake Office minimum one day per week. 

• Must have a reliable mode of transportation.  

• Some travel required.  

Supervisory Responsibilities: None 

Job Factors/Physical Requirement 

• Must be able to travel to meetings and court proceedings as needed.  

• Must be able to sit for extended periods of time.  

Reports to: Human Resources Director 

FLSA Status: Non-exempt 

Hourly Rate: $18 – $22 DOE 

Schedule: 30 hours per week, Monday – Friday 

Benefits 

At Utah Legal Services, we prioritize the well-being and success of our employees, recognizing that a harmonious work-life balance is paramount. We empower our team members to tailor their schedules with flexible hours, allowing them to effectively manage their professional commitments while nurturing personal and familial needs. In our commitment to inclusivity and accessibility, we embrace a hybrid or remote work across all positions.  

Moreover, we understand that comprehensive benefits are essential in fostering a thriving workplace culture. That's why we offer an extensive benefits package, including: 

• Medical insurance 

• Dental insurance 

• Employer-paid vision insurance 

• Generous paid-time off (21 days per year) 

• 13 paid holidays 

• 403(b) retirement plan with a monthly employer match, plus automatic monthly contributions 

• Employer-paid short and long-term disability coverage 

• $25,000 life insurance 

• 4 weeks paid parental leave 

• Monthly employer stipend to assist staff with benefit cost

By prioritizing employee well-being, offering competitive benefits, and embracing a flexible work environment, we strive to create a workplace where every team member can thrive both personally and professionally.