Office Administration/Marketing Coordinator

Position: Office Administration/Marketing Coordinator

Reports to: Chief Executive Officer/Marketing Manager

Position Type: Full-time 

Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.

Summary: The Office Administration/Marketing Coordinator serves a vital role in fulfilling the Community Foundation of Utah’s mission by providing administrative and marketing resources to support our community. 

Position

The Office Administration/Marketing Coordinator fills an important role at the Community Foundation of Utah (CFU). We are seeking a dynamic professional eager to support our work of community-based philanthropy.

CFU is a dynamic organization dedicated to catalyzing philanthropy in Utah by maximizing the potential of every philanthropic dollar. Over the past fifteen years, CFU has deployed over $550 million in grants to nonprofit organizations, while spearheading a variety of community initiatives to address our state’s most pressing challenges. As a dynamic organization, every day brings new opportunities. Our organizational culture embraces constant iteration and a desire for excellence. CFU seeks professionals who embrace full ownership of their roles and are inspired to work with an organization building a better future for Utah.

Submit your resume to info@utahcf.org, along with a cover letter about how you heard about the position as well as how your own skills, experience and qualifications could enhance the role and benefit CFU’s mission. Fully completed and qualified applications received via email will be given preference.

What You Will Do

Office Administration 

• General office administration duties or special projects as needed 
• Order office supplies, facilitate mail, and provide general office support 
• Respond to general inquiries and schedule meetings as needed
• Support IT Service Provider with onsite management of phone systems, printers, internet, staff computer setup, software management, and other organization IT needs
• Provide online meeting support and troubleshoot technological difficulties
• Administer memberships, certifications, registrations, and vendors
• Provide support to the Chief Executive Officer, as needed
• Provide logistical support to other CFU initiatives led by other CFU teams

Marketing Coordination 

• Support marketing activities to increase CFU’s broader brand awareness and promote CFU’s services to new audiences. Specific duties include, but are not limited to:
• Draft and send email newsletters to donors, nonprofits, and other audiences
• Update website as needed 
• Implement LinkedIn marketing activities 
• Support the development of thought leadership and community highlights content
• Create materials such as flyers, cards, and other donor communications
• Support Marketing Manager as needed
• Graphic design support as needed  

Meeting Planning

• Support CFU event planning
• Develop event marketing materials such as invitations, order forms, and agendas
• Brand slide decks and other presentation materials
• Assist with event set-up and take down for branded banners, tablecloths, and tech as needed
• Coordinate Continuing Education Presentations
• Send marketing campaigns to prospective accounting, law, and wealth management firms
• Coordinate presentation scheduling with guest speakers
• Support Annual Board Retreat and Luncheon
• Select and manage bookings with venues and/or catering
• Coordinate Board and Committee members, staff, and guest speaker arrivals

Philanthropic Services Support

• Support weekly grants administration for all donor advised, corporate advised, and agency funds, as well as weekly due diligence on all grant recipients
• Support Philanthropic Services with general donor onboarding as well as donor inquiries, communications, and donor related projects and tasks
• Enter and update data within donor administration system, as needed 
• Generate and distribute grant letters to nonprofit recipients, as needed 
• Support collection of ACH information from assigned nonprofits, as needed

Other donor administration and support duties as needed  

What Experience You Will Need 

• A passion for the power of community-driven philanthropy to solve some of our communities greatest challenges 
• A minimum of two years’ work experience in a professional office environment 
• Strong organizational and time management skills with exceptional attention to detail
• Excellent research, writing, editing, and communication skills
• Outstanding interpersonal skills and a desire to connect with community members
• A desire to learn and grow with a “can do” attitude, broaden skill set and knowledge
• Facile with core Microsoft programs and high level of digital literacy
• Willingness to work occasional evenings or weekends
• Data collection and evaluation experience a plus 

Who You Are 

• Intrigued by the potential of innovative philanthropy to transform communities 
• Willing and able to adapt, change or streamline processes based on shifting priorities, changing circumstances, and/or stakeholder resources and capacity
• Understand the value and impact of continuous learning and iteration 
• Unafraid of the unknown or unfamiliar 
• Comfortable with financial complexity and able to effectively apply financial information to grantmaking processes and other relevant tasks 
• Data-driven, employing an iterative process of outcomes-based planning, problem solving, and decision making
• Transparent communicator open to both give and receive constructive feedback 
• Ability to juggle multiple and disparate priorities efficiently and smoothly
• Eager to empathize with, and integrate, diverse perspectives and approaches

Submit your resume to info@utahcf.org, along with a cover letter about how you heard about the position as well as how your own skills, experience and qualifications could enhance the role and benefit CFU’s mission. Fully completed and qualified applications received via email will be given preference.

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of CFU programming.