Operations Coordinator

Utah Foster Care is a statewide nonprofit organization dedicated to recruiting, training, and supporting foster families throughout Utah.

We are seeking an organized, detail-oriented, and collaborative individual to join our team as an Operations Coordinator. This position supports multiple departments by managing essential administrative processes, maintaining accurate records, and coordinating organizational activities.

The Coordinator will take ownership of assigned processes from beginning to end, helping ensure that important work is completed consistently, efficiently, and accurately. This position plays an important role in supporting Utah Foster Care’s mission by allowing program staff to focus on serving foster families and strengthening community relationships.

Responsibilities include:
• Systems and Data Administration: Coordinate essential data processes, including background check administration, foster family records, and database maintenance. Take primary responsibility for coordinating placement snapshot requests and ensuring accurate, timely information is provided to DCFS. Maintain data accuracy, confidentiality, and consistency across assigned organizational systems.

• Program Operations and Coordination: Manage administrative processes for statewide programs, events, and opportunities benefiting foster families. Responsibilities include coordinating event registrations, administering surveys, managing recreational opportunities and ticket distribution, communicating with participants, and maintaining accurate records. Ensure assigned activities are organized, completed, and documented in collaboration with program staff.

• Organizational Administration and Support: Coordinate essential office operations, including general inquiries via phone or email, supplies, mail, meeting logistics, and Board-related administrative support. Assist with accounts payable, check processing, donor acknowledgments, and other financial and organizational administrative responsibilities. Provide additional project support as needed.

• Process Improvement and Collaboration: Maintain documentation for assigned processes, identify opportunities to improve efficiency, and collaborate with staff across departments to ensure consistent and reliable operations.
Other duties as assigned.

Qualifications:
• Associate’s or bachelor’s degree preferred, or equivalent relevant experience.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience with administrative coordination, database management, or related operational responsibilities
• Comfortable learning and utilizing digital software, including Microsoft Office, CRM systems, and online registration and survey platforms.
• Ability to work independently, take ownership of responsibilities, and follow established procedures.
• Strong interpersonal skills and ability to collaborate with staff across multiple departments.
• Commitment to confidentiality, professionalism, and Utah Foster Care’s mission.

Job Requirements:
• Regular in-office presence required, with potential flexibility for remote work based on organizational needs.
• Occasional evening or weekend hours may be required for some activities.
• Ability to manage multiple deadlines and respond to changing organizational priorities.

Job Details
• $26.00 per hour
• Full-Time (40 hours)
• Start date: January 4, 2027