Paralegal to the Administration Director/General Counsel

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About Utah Legal Services 

Equal Justice Under Law is one of our nation’s most basic principles. However, economic realities often leave these promises unfulfilled. This is where Utah Legal Services comes in. Since our inception as a nonprofit in 1976, ULS has been committed to making equal justice a reality by providing free services, in civil legal matters. Last year, ULS assisted over 9,000 clients with legal issues related to their basic needs, such as housing, family safety, and income security. More than 74 attorneys and legal professionals, working remote and in person, deliver client services from four regional offices in Salt Lake City, Ogden, Provo and St. George. Join our team and help us level the playing field for low- income Utahns, ensuring everyone has a voice in the legal system.

Job Summary

Utah Legal Services is seeking a dynamic and organized individual to join our team as a paralegal to the Administration Director/General Counsel. In this role, you will play a pivotal part in crafting and maintaining ULS’s compliance infrastructure and assisting the Executive Management Team in executing vital projects for ULS. If you are a proactive and organized individual with strong leadership and communication skills, we encourage you to apply for this exciting opportunity.

Key Responsibilities

· Formulate, establish, and maintain tracking and other information management systems for compliance, policy, and legal matters, including electronic and hard copy files.

· Assist the Administration Director/General Counsel in preparing for ULS board meetings including but not limited to preparation of meeting materials, taking minutes, resolutions, scheduling communications, and organizing board records.

· Conduct a wide array of projects for the Administration Director/General Counsel and the Executive Team as necessary.

· Play a key role in reviewing and tracking contracts including updating and maintaining contract management system.

· Prepare, monitor, and maintain corporate records and documents such as business licensing, trademarks, and registrations.

· Coordinate administrative activities and monitor workflow and meeting priorities.

· Maintain various tasks, materials, and documents, ensuring that all reflect brand guidelines, are uniformly structured, and have consistent messaging.

· Coordinate meetings, room scheduling, and other logistics.

· Manage calendars, schedules, and correspondence for General Counsel.

· Other duties and projects, as assigned.

Qualifications

· Excellent communication, problem solving, organizational, and delegation skills.

· Minimum 3-5 years of paralegal experience required, maybe substituted for previous management administration or other similar experience.

· Ability to work independently and follow through to complete projects in a timely and efficient manner.

· Proficient in Microsoft Office, especially Microsoft Word and Outlook, and willingness to continue learning. This includes being able to keep track of and structure various tasks and documents correctly.

· Proficient in scheduling and using video conferencing technology, such as Zoom and Microsoft Teams.

· Experience using online legal research tools such as Westlaw or Lexis.

· Must be located in Utah and available for a hybrid schedule