Program Administrator

Reports to: Chief Executive Officer/Program Manager  

Position Type: Full-time, Exempt

Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.

Summary: The Program Administrator serves a vital role in fulfilling the Community Foundation of Utah’s (CFU) mission through supporting our community impact funds and impactful programmatic initiatives. 

How to Apply: Submit your resume to info@utahcf.org, along with a short message about how you heard about the position and how your own skills, experience, and qualifications would enhance the role and benefit CFU’s mission. Only fully completed and qualified applications received via email will be given preference.

Position: The Program Administrator is responsible for supporting and administering CFU’s community impact funds, initiatives, and programming. 

Since 2008, CFU has deployed over $550 million in grants to nonprofit organizations, while spearheading a variety of community initiatives to address our state’s most pressing challenges. As a dynamic organization, every day brings new opportunities. Our organizational culture embraces constant iteration and a desire for excellence. CFU seeks professionals who embrace full ownership of their roles and are inspired to work with an organization building a better future for Utah.

Roles & Responsibilities

Community Impact Funds 

• Work closely with leadership to provide administrative support for CFU’s Community Impact Fund portfolio, ensuring seamless communication between CFU and Community Impact Fund stakeholders
• Facilitate coordination and grantmaking for Community Impact Funds including GLM grant administration portal management, meeting scheduling, logistics and disbursements
• Draft and submit fund grant applications on behalf of Community Impact Funds 
• Serve as point of contact for Community Impact Fund committees, scheduling meetings, drafting agendas, recording any relevant minutes and supporting the preparation and distribution of advance and follow-up materials
• Administer necessary data collection efforts and draft fund impact and grant reports
• Collaborate with marketing to develop compelling narratives around Community Impact Fund activities and opportunities
• Respond to general community inquiries
• Special projects as needed 

Community Programs & Initiatives 

• Provide administrative support for CFU's programmatic initiatives including Invest in Success, Social Sector Sabbatical, and Morgan Stanley Community Development Graduate Fellowship
• Facilitate administration, coordination and grantmaking for program initiatives including GLM grant portal management, meeting scheduling, logistics, disbursements and reporting
• Support Philanthropy Committee, scheduling meetings, drafting agendas, and supporting the preparation and distribution of advance and follow-up materials
• Collect and organize initiative content for inclusion in fund impact and grant reports, website, annual report, and grant applications
• Respond to general community inquiries  
• Special projects as needed 

Preferred Experience 

• A minimum of two years’ work experience in a professional office environment 
• Strong organizational and time management skills with exceptional attention to detail
• Excellent writing, editing, and communication skills
• Budgeting skills and experience with a high level of comfort with financial reporting 
• Ability to forecast process bottlenecks and proactively implement solutions 
• Outstanding interpersonal skills 
• Knowledge of all Microsoft programs and high level of digital literacy
• Data collection experience a plus 

Who You Are 

• Strong interpersonal skills with a client service orientation
• Comfortable with financial complexity and able to effectively apply financial information to grantmaking processes and other relevant tasks 
• Ability to juggle multiple and disparate priorities efficiently and smoothly
• Willing and able to adapt, change, or streamline processes based on shifting priorities, changing circumstances, and/or stakeholder resources and capacity
• Understanding of the value and impact of continuous learning and iteration 
• Transparent communicator open to both give and receive constructive feedback 
• Eager to empathize with, and integrate, diverse perspectives and approaches
• Candidates must live in or be in close proximity to Salt Lake City, Utah