Volunteer Program Assistant

Red Butte Garden and Arboretum is one of the largest botanical gardens in the Intermountain West, a regional center for plant-based science education, conservation and research, and cultural enrichment. As part of a state arboretum that encompasses the University of Utah campus, the Garden cultivates an essential urban forestland of over 2,000 trees in 456 different taxa. The Garden has welcomed guests since 1985 and consists of over 20 acres of developed gardens, and approximately five miles of hiking trails winding through an extensive 80-acre natural area.

Community-funded, the Garden is renowned for its diverse plant collections, themed gardens, and spectacular mountain setting, with nearly 600,000 springtime blooming bulbs, award-winning horticulture-based educational programs, and an iconic outdoor summer concert series. Guests come to the Garden for a myriad of reasons: to connect with nature, to participate in cultural programs, concerts, and wellness activities, and to attend lectures, classes and workshops. Innovative children’s education programs promote environmental sustainability, and educate the next generation of botanists and naturalists, while engaging classes inspire adults to remain lifelong learners.

Red Butte Garden is seeking a Volunteer Program Assistant who is energetic, organized, and skilled at multitasking. This role supports a variety of events, including Spring and Fall Plant Sales, concerts, and Garden After Dark. The primary responsibility is to help ensure events run smoothly by assisting with volunteer coordination and oversight. The ideal candidate is adaptable, proactive, and enjoys working in a dynamic, event-driven environment.

• UTA pass while actively employed at the U of U.
• Discounts for campus events and the campus store, as well as campus library privileges.
• Staff receive a half-price discount on Garden classes, an employee discount in our gift shop, advance registration opportunities for kids camps and concerts, and two free concert tickets for our Outdoor Concert series.

Responsibilities

• Data Entry and Database Management: Assist with data entry using the Volgistics software program, including inputting data into spreadsheets, updating records, and organizing emails and digital files.
• Concert Support: Assist the Volunteer Coordinator during concerts to help get event operations started and support volunteers throughout the evening. The Volunteer Coordinator will be present during the initial portion of the event. This position will then continue to support volunteers and complete end-of-night responsibilities, independently. Duties include ensuring volunteers remain on task and provide excellent service to the public; signing volunteers in and out; assisting with recycling and clearing the amphitheater of trash; responding to volunteer questions; and remaining onsite until all volunteers have checked out and departed.
• Garden After Dark Support: Provide support during the last two weeks of October for Garden After Dark, including assisting with shopping for, setting up, and providing food and snacks to volunteers; managing volunteer sign-in and sign-out; distributing snacks and hot chocolate; supporting volunteers throughout the event; assisting with cleanup; and remaining onsite until all volunteers have checked out and departed. After initial setup, this position will often work independently to complete event close-out.
• Event Support: Provide support for Garden events held during the day, evenings, and weekends, including Monday Family Nights, Member Events, Garden Party, Spring and Fall Plant Sales, Hoop Dance, Fall Potluck, and other events as assigned.
• TWIG Program Support (Teens Working in the Garden): Assist with the TWIG volunteer program, which serves teens ages 14–18, including helping with volunteer sign-ups, background check tracking, volunteer orientation, “get to know you” activities, and general orientation to the Garden.
• Miscellaneous Office and Administrative Support: Provide general office and administrative support as needed, including assisting with meetings, new volunteer onboarding, special projects, and other duties as assigned.

APPLICATION LINK: https://utah.peopleadmin.com/postings/195327